Administrative services

PURCHASE GOODS AND SERVICES

The service offers information on how to proceed with purchases of goods and services in economy. To request the purchase of material, it is necessary to fill out the form of manifestation of the need to purchase, to download from the documentation attached to this page, and send it signed to the administrative staff in charge. The request is preferable to be as detailed and complete as possible in order to have all the information necessary to proceed with the necessary research.

MEMBERSHIP FEES

It is available in attachment to this page, the form to be submitted to ask for the refund of the annual subscription to a scientific association for the promotion of research.

MISSIONS, TRAVEL, INTRA-ACADEMIC MOBILITY

The service responds to requests for authorization for missions, travel, intra-academic mobility and related reimbursement requests.

MISSIONS (TEACHERS and STAFF)

Before going on a mission, it is necessary to request prior authorization from the head of the structure, by accessing the University application U-WEB missions; in the authorization request it is possible to ask for any advance payment of mission expenses. The user's manual of the U-WEB missions application is available in the virtual collaboration spaces of DISI.

After returning from a mission, it is possible to submit the request for reimbursement of expenses using the U-Web Missioni application. Original receipts of expenses must be delivered to the office.

With the full adoption of the application, the paper request for reimbursement is no longer necessary. However, pending the adoption of specific regulations, original expense slips must still be submitted to the offices.

A "Reimbursement Guide" has been prepared to provide operational guidance to all parties involved in the reimbursement process: the applicant, the accounting operator and the authorizer.

The Refund Guide and further information can be found on the intranet at the following link: https://intranet.unibo.it/RisorseUmane/Pagine/Missioni.aspx.

N. B. Also included in the mission procedure is participation in online conferences to request reimbursement of conference registration fees. Authorization to participate and then reimbursement must be requested through the U-Web Missions application.

TRANSFERS

Transfer occurs when non-structured employees (research fellows, doctoral students, scholarship holders, etc. ...), carry out their activities on a temporary basis in a place other than their normal place of work for institutional purposes of the University.

Prior authorization must be obtained from the Head of Structure before going on a trip:

• For doctoral students and research assistants, the same procedure applies as for missions, by accessing the University application U-WEB missions, with their institutional credentials.
• External subjects, who do not have any formal legal relationship with the University, can be authorized to travel only if they have been specifically requested by the proposing teacher, duly motivated. See attached form in this section of the page "Request for travel assignment".
• For speakers/conference speakers invited to the Department, a request for assignment must be sent to the Department well in advance of the event (seminar, conference, etc.). The form must specify whether compensation and/or reimbursement of expenses is expected. See attached form in this section "request for lecturer assignment".

After the return from the trip, PhD students and research fellows can submit the request for reimbursement of expenses using the application U-Web Missioni. Original receipts of expenses must be delivered to the office.

Expense reimbursements are allowed for the types and within the limits indicated in the 'Regulation of missions and travel and related expense reimbursement'. See the table summarizing the maximum expenses for travel expenses attached in this section.

The Reimbursement Guide and further information can be found on the Intranet at the following link: https://intranet.unibo.it/RisorseUmane/Pagine/Missioni.aspx.

N. B. The travel procedure also includes participation in online conferences to request reimbursement of conference registration fees. Authorization for participation must be requested and then reimbursement through the U-Web Missioni application.

For "external" subjects, reimbursement will be made upon delivery to the structure of belonging of the following documentation:

• Expense report, duly filled out using the appropriate form (expense report form - Italian version; expense report form - English version attached in this page) and countersigned by the scientific responsible (tutor), by the responsible of funds/project and by the responsible of structure, that can eventually coincide;
• originals of supporting documents for expenses incurred.

INTRA-ACADEMIC MOBILITY

Intra-University Mobility (M.i.A.) is the reimbursement for the use of a means of transport in the case of travel between one's own place of employment and other multi-campus or offices/locations of the University of Bologna in the Emilia-Romagna region, for the performance of teaching, political and administrative management activities of the University.

M.i.A. also includes journeys between offices located in the same town, for which it is necessary to use public transport.

M.i.A. also includes journeys to places temporarily considered to be University of Bologna offices. In this case, the employee incurs a transportation expense whose burden is borne by the University, which, after verifying the requirements and circumstances, provides for reimbursement. The M.i.A. must be authorized in advance. The University has adopted the application 'U-Web Missioni' for the management of the M.i.A. process.

The M.i.A. can be authorized to the University of Bologna's employees, on permanent or fixed-term contracts, full-time or part-time.

Further information on M.i.A. is available at the following link: https://intranet.unibo.it/RisorseUmane/Web6/Pagine/RimborsiMobilitaIntraAteneo.aspx

RESEARCH GRANTS

Research grants are an instrument aimed at financing a collaboration contract for research activities and are awarded following a specific call for applications.

SUPPORT FOR THE MANAGEMENT AND REPORTING OF COMPETITIVE RESEARCH PROJECTS

COMMISSIONED CONSULTANCY AND RESEARCH AGREEMENTS, SPONSORSHIPS, INSTITUTIONAL AGREEMENTS, NON DISCLOSURE AGREEMENTS, PATRONAGE, DEPARTMENTAL TRADEMARK USAGE

EXTRA-INSTITUTIONAL ASSIGNMENTS

Teachers who need to ask the Director for permission to carry out extra-institutional duties must send their request to sara.medri@unibo.it, well in advance of the start of the activity to be carried out.

For further information and to download the forms, consult the dedicated page on the University Intranet.

GENERAL SERVICES AND MALFUNCTION REPORTING

For the office of Mura Anteo Zamboni, 7 - Write an email
For the headquarters of Viale Risorgimento, 2 - Write an email